Organizational Resistance to Automation Success: How Status Quo Bias Influences Organizational Resistance to an Automated Workflow System in a Public Organization

Abstract

A number of recent studies have examined the impact of advanced technologies on organizations. However, many (particularly those in developing countries) still face challenges when it comes to the adoption of mature technologies and have also continued to repeat many of the mistakes of early adopters, primarily in relation to automated workflow systems. The current paper analyses a case study of a public organization in the developing country of Saudi Arabia, with the aim of understanding its resistance to change brought about by the implementation of a mature technology, i.e., automated workflow systems. The study undertook semi-structured interviews with employees to establish the nature of this resistance, identifying their preference for familiar processes and systems, alongside their unwillingness to embrace the new system. Furthermore, the study highlighted a number of issues experienced during the implementation of automated workflow systems, including job security; changes in laws and rules; an inability to understand, and/or trust, the technology; the perceived risks and costs associated with change; and the transformation of business processes. It also cited factors related to organizational structure and power, and the discomfort involved in making difficult decisions. This study, therefore, aims to assist organizations to create a sound foundation for change prior to the adoption of more advanced technologies.