Developing a document management system in cloud environment using Microsoft Office365 capabilities

Abstract

The significant advancements that accompanied the era of technological advancement and the extraordinary circumstances that have emerged in recent years have prompted institutions to seek technical solutions to conduct their business and keep up with the challenges of this era. Consequently, this study aims to develop a document management system for a cloud environment utilizing the capabilities of Microsoft Office 365 through an applied study in the Department of Library Science at Al-Hussein Bin Talal University, using the applied approach as the most suitable method to achieve the study's objectives. Using the capabilities of Microsoft Office 365 applications, this study developed a program for managing electronic documents. The study determined that the document management system utilized by the Library Science Department in the College of Arts at Al-Hussein Bin Talal University must be enhanced. It was also determined that the proposed system for managing electronic documents in the department using the features of Microsoft Office 365 is a highly effective, cost-free alternative to the existing system. The study emphasizes the significance of implementing this system in the Department of Library Science in the College of Arts at Al-Hussein Bin Talal University before expanding it to all other departments.