Documentation systems of road transport institutions as an indicator of corporate information subculture

Abstract

In the modern conditions of the transition to the information society, there is a need to develop an appropriate information culture of the business entity, to systematize the basic principles of documentation support for its management, a balanced study of documentation systems, including their interrelationship, for the further implementation of information technologies, the application of electronic document management systems. The purpose of the work is a comprehensive exploration of the infrastructure and industry documentation systems of the institution, the clear construction of blocks of documentation systems and the arrangement of their components, the perfect knowledge and understanding of which contributes to the application of progressive principles of its management, raising the level of its corporate culture. Systemic and socio-communicative approaches were used during the research, which made it possible to substantiate the division of documentation systems into blocks, to establish communication links between infrastructural, regulatory and industrial documentation, and to determine the role of each of its components. The application of the method of ascent from the abstract to the concrete contributed to the transformation of general issues of documentation support of the business entity to the construction of specific documentation systems of the transport institution. The article represents the authors’ point of view on the construction of systems of infrastructural and industrial documentation, which take place in the documentation support of the management of the institution on the example of a motor vehicle enterprise. Infrastructural documentation is presented as functional to ensure the management of all areas of the institutionʼs activities, containing blocks of management documentation systems (general, economic blocks and a block of social documentation). The purpose of each of the systems of professional documentation, their components and the relationship between them is revealed. A block of regulatory and information support documentation has been singled out, which serves both the general goals of the organizationʼs management and each of its areas of activity. In this study, a complex system of documentation of the organization is proposed as an indicator of the level of its information culture, a component of corporate culture, which characterizes the degree of joint achievements of employees in possible types of work on managing documentation, creating information products and services. The results of the research can have practical application in all transport organizations when implementing and applying the latest systems and technologies for working with documented information