Towards inventory control excellence: An innovative approach based on a web-based platform

Abstract

Background Inventory management in educational institutions presents unique challenges due to the diverse sources of information and the need for improved team collaboration. This research aims to enhance inventory processes in educational institutions by leveraging information technology to optimize efficiency and ensure data integrity and reliability. Methods The study employed a five-phase methodology to develop a web-based inventory optimization system. The initial phase involved a comprehensive analysis of inventory requirements, considering multiple data sources and team needs. Subsequently, in the planning phase, requirements were prioritized, and tasks with corresponding deadlines were established. The implementation phase adhered to the requirements outlined in the planning phase, utilizing appropriate information technologies to ensure efficient and reliable operation. A thorough system review was conducted to assess the achievement of each requirement’s objectives, with necessary adjustments made as needed. Finally, following the completion of the previous phases, the developed software was deployed, and additional testing was conducted to ensure proper functionality. Results Following the implementation of the web-based system, significant improvements were observed: an 85.51% increase in efficiency for goods searches, streamlining the process and reducing location times; a 90.31% enhancement in goods registration, ensuring greater accuracy and data reliability; an 83.11% improvement in annual goods report generation, simplifying reporting and offering a clearer view of the inventory. Overall, the inventory process experienced an 86.31% improvement, leading to enhanced efficiency and collaboration among administrative and teaching staff. The utilization of information technology reduced inventory processing times and ensured the uniqueness and reliability of information. Conclusions This research focuses specifically on optimizing inventory management in educational institutions through information technology. The study’s uniqueness lies in its tailored web-based system designed to address the specific needs of educational institutions. The results demonstrate the effectiveness of this approach and its positive impact on inventory management.