Directives for effectiveness management in the organization

Abstract

Purpose Quality management (QM) principles define the values of the organizational culture that makes people focus on quality assurance and improvement. However, the formulation of the principles of the ISO 9000 standard published in 2000–2015 is more like a list of things to remember that result from the development of QM methodologies, rather than systematic guidelines to follow. Their ambiguity does not facilitate understanding and can lead to activities that do not bring benefits to the organization. The purpose of this paper is to formulate such a system of directives that when implemented allows achieving the desired level of effectiveness of the organization’s processes with increased efficiency, and some measures can be assigned that show the progress of implementation. Design/methodology/approach The resource capacity reserve was adopted as the main factor ensuring the effectiveness of the planned tasks. A systemic analysis of relationships between the QM principles and the categories of Deming’s system of profound knowledge was carried out. Some factors referred to in the principles have been distinguished. The conditions necessary to achieve their positive impact on the capacity of organization’s resources have been formulated in terms of some directives for management processes. The interaction of the components of variability in organization processes with the factors was discussed. Findings Eight directives for effectiveness management (EM) have been established. They define independent dimensions in the management tactics for the development of the organization’s resources necessary to ensure and increase the effectiveness of the organization’s processes. The implementation of the tactics defined by EM directives, assuming randomness in processes, consists in the demonstration of care for trust within the organization, organization development and confidence in the organization of external partners. Originality/value Two key QM functions, quality assurance and improvement, are implemented in management processes in order to provide a balance between available capacity and tasks allocated to the organization’s processes, and increase the available capacity by eliminating gaps in knowledge used to control resources in the processes. The EM directives show the role of the organization’s knowledge and stakeholder commitment in providing the necessary complement to the capacity available in the organization. The confidence in the organization is shown as a key premise for access to the commitment of stakeholders. They also show that QM functions would be unnecessary or trivial if one could eliminate random variation from processes in the organization.